Notice of Annual General Meeting & Call for Nominations to the Board of Directors

 

Ottawa, December 20, 2017

Notice is hereby given, that the annual general meeting of members of Canadian Sport Tourism Alliance Inc. (hereafter called the ‘Corporation’) will be held on Wednesday, March 7th, 2018 at the hour of 8:00 am at the Halifax Convention Centre.  Members are reminded that voting by proxy is permitted.

2018 Annual General Meeting

AGENDA

  1. Welcome and Introduction by the Chair
  2. Approval of the Agenda
  3. Approval of the Minutes of the Annual General Meeting March 20, 2017
  4. Report of the Chair
  5. Report of the Chief Executive Officer
  6. Financial Report for the year Ending December 31, 2017
  7. Appointment of the Auditors
  8. Approval of the Acts of the Directors
  9. By-Law Amendments
  10. Election of Directors
  11. Further Business
  12. Adjournment
     

 

Call for Nominations – CSTA Directors 2018

The Canadian Sport Tourism Alliance (CSTA), a non-profit Organization established in November 2000, increases Canadian capacity to attract and host sport tourism events. CSTA is seeking individuals interested in serving on the Board of Directors.  Qualified candidates are encouraged to apply by submitting an online nomination on, or before Friday, January 19th at 8:00 p.m. (Eastern Time). A Nominations Committee will review all nominations and recommend a slate of candidates to the 2018 Annual General Meeting scheduled for March 7th in Halifax. 

CSTA NOMINATIONS COMMITTEE

The CSTA Nominations Committee is in the process of nominating:

  • Five (5) board members for the 2018-2020 term of office

A. CSTA NOMINATIONS COMMITTEE GUIDELINES

PURPOSE

The purpose of the Nominations Committee is to select candidates from the Canadian Sport Tourism industry to fill open positions on the CSTA Board of Directors.

PROCESS

The Nominations Committee will be composed of four (4) members including the Chair, two (2) Board members, and CEO. The Nomination Committee will use the following process:

1. Posting of Open Positions – The positions will be posted on the CSTA web site immediately and will close Friday, January 19th at 8:00 p.m. (Eastern Time).

2. Inclusive Pools of Talent – The Nominations Committee seeks inclusive pools of candidates to ensure diversity among member applicants as well as the organizations they represent.

3. Final List of Candidates – The Nominations Committee will recommend a final slate of candidates to the Board.   The Nominations Chair will review the process and nominees and ask for approval to proceed to the membership for approval of the slate at the 2018 Annual General Meeting.

4. Notification – All applicants will be notified of their status prior to the Annual General Meeting.

5. Announcement of the new Board Members – At the next Annual General Meeting in Halifax in March, 2018. The Board slate will be announced to the membership.

6. Term – The term commences at the adjournment of the 2018 Annual General Meeting.

B. GENERAL ROLE OF A BOARD

The Board consists of Officers (Chair, Vice Chair, Treasurer, Secretary, Past Chair), six other members and the CEO. The Officers constitute the Executive Committee. The term of Board Members is two (2) years. The Board is the governing body of the Association. The Board deliberates and acts only by consensus during a properly called and noticed meeting with a quorum present.

C. RESPONSIBILITIES

A Board Member is responsible to represent the membership of the CSTA. The role requires the Board Member to be accountable for the following duties:

1. Meeting Participation – The Board Member is expected to participate in all meetings of the Board including conference calls and face-to-face meetings.

2. Committee Participation – The Board Member is also expected to actively participate or Chair one or more CSTA Committees, as amended from time to time.

3. Be Informed – The Board Member must be informed about the affairs of the association to properly perform their duty to act in the best interest in the association. The expectation is the Board Member prepares for each Board conference call or meeting by reviewing all material provided with the meeting agenda. The Board Member is also expected to listen to, empathize with and share the needs of the membership.

4. Conflict of Interest and Confidentiality – The Board Member shall not participate in any association decision when the Board Member has a material financial interest in the transaction in question without first informing the Board of the interest and following proper procedures.

D. DESIRED QUALIFICATIONS

• Minimum of five (5) years senior sports/tourism organization management/sports event hosting experience

• Demonstrate leadership in current position

• Have the ability to formulate and implement strategic plans

• Demonstrate the ability to formulate and make verbal presentations

• Strong stakeholder relations with municipalities, NSO/MSO’s and government